COTY in Amsterdam has requested us to find THE French / English speaking Executive Assistant that can see around corners, to work for a global cosmetics group based in Amsterdam. The PA/EA will be fluent in both French and English and have proven C-suite Executive Assistant support experience working in the beauty, media or banking industries.

As the Executive Assistant of the CEO, your role will be crucial in supporting her everyday business management. Responsible for the overall coordination of the CEO’s calendar, including her travel arrangements, your ability to prioritise, organise and communicate effectively will be key to provide comprehensive support that will support the CEO in running the business effectively.

You are THE Personal Assistant who arranges everything on behalf of our CEO, both professionally and in relation to private matters, together with your fellow PA.

Activities that you will do and manage as a PA include in short:

• Assist a dynamic and global CEO on all matters relating to the organisation of the company operations
• Complex calendar management, mail, telephone
• Preparing meetings/reporting to the Supervisory Board
• Arrange, prepare and monitor complex travel arrangements, including transfers, hotels, dinners etc.
• Act as first point of contact among executives, senior employees, clients, and other external partners, filtering and prioritising enquiries and tasks
• Coordination across the executive team
• Maintaining and monitoring budgets and expenses
• Arranging private matters and all priorities are met.

Together with your colleague, you structure and take care of all ad hoc PA matters that also pass by throughout the day.

As an experienced C-level PA you are / have:

• Strong business and commercial acumen – combined with previous experience working in a multinational environment (multiple offices, time zones, cultures).
• A general understanding of corporate governance in listed companies.
• Excellent oral and written communication skills, with proficiency in MS Office suite – Business Apps & collaboration tools.
• Attention-to-detail, excellent written and verbal communication skills, and a high level of discretion
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and investors.
• Outstanding organisational skills, able to prioritise multiple tasks seamlessly with strong attention to detail – the position involves taking initiative, applying sound judgment and solving problems in a changing environment
• Ability to work under time pressure, with accuracy
• A positive attitude and a pleasant disposition
• Emotional maturity and growth mindset
• Confident in working independently, problem-solving and developing ideas
• Strategic multi-tasker; ruthless prioritiser, resourceful and trustworthy, a delegator
• Always maintain absolute discretion & confidentiality;
• Be a professional and friendly “public face” for the executives supported, and all employees.

About Coty

Founded in Paris in 1904, Coty is one of the world’s largest beauty companies with a portfolio of iconic brands across fragrance, color cosmetics, and skin and body care. Coty serves consumers around the world, selling luxury and mass market products in more than 130 countries and territories.

Coty and our brands empower people to express themselves freely, creating their own visions of beauty; and, we are committed to creating our own positive impact on the planet.

At Coty we work very hard, though we have a nice multi-cultural atmosphere, both in Amsterdam and at all our other sites. 

Functie-eisen

Who are we looking for?

• At least 7+ years proven Executive Assistant, EA, CS assistant experience
• Supporting experience in Cosmetics/Beauty, Luxury Goods, Consumer Products, Retail, Sales, and office management at C-level management. Working within the Biotechnology, Banking, Investment, legal sectors are an advantage(Full professional proficiency in French / English
• Energetic, collegial, committed, hostess, hard worker, stress resistant
• Communicative with a good sense of humor!
• Problem solver, fast & flexible

We encourage people of all origin, ethnicities, disabilities, ages, gender identity or expression, backgrounds, and experiences to consider applying for this role. We are committed to building an inclusive culture that seeks out the diverse perspectives and experiences of our people and becomes a company superpower and strategic competitive advantage.

The company will carefully handle your personal data and process them to assess your fit for the position you are applying for. You can give your consent (optional) to allow us to store your data for up to 12 months after the application process. So that in case you are not fit for the role at stake we can consider you for other suitable roles.

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